Exhibiting Companies

Where do we send our material?This information will be in the Exhibitor Manual that will be sent to you shortly.

Where do we pick up our material onsite?In all cases you will have to make arrangements with Clarkson-Conway GES in order to have your material deliver to your booth at your own expenses. More information to be found in the Exhibitor Manual to be received shortly.

What are the booth size?3m x 3m (10ft x10ft), 9 square meters (100 feet meters)

Can we pay with a credit card or cheque?Yes, credit card & cheque are accepted.

When is the full payment of the exhibit stand due?No later than March 1st, 2009.

What does a booth include?Click here to view the inclusions.

What are the exhibition hours of operation?"Sunday, May 10, 18:00-20:00
Monday, May 11, 8:00-19:00
Tuesday, May 12, 8:00-19:00
Wednesday, May 13, 8:00-16:00

When is the setup date and time?All exhibit booths must be set up and excess products and packaging materials removed no later than 16:00 on Sunday, May 10. Failure to do so may result in the removal of materials at exhibitor’s own expense.

When is the tear down date and time?Dismantling of booths and exhibit materials may not begin before 16:00 on Wednesday, May 13.

If one of the staff registered can no longer attend, can we change names and send someone else from his company instead?Yes, you simply have to send an email to the secretariat. However, please note that if any fees were already paid they will not be reimbursed. The entire registration will be transfered to the new person.

What is the payment policy to hold or reserve a booth?Applications require a 50% deposit before final booth assignment is confirmed in writing.

What is the cancellation policy for exhibitors?Space reductions are considered cancellations and are subject to cancellation fees. Before March 1, 2009 - 50% of total booth cost will be refunded. After March 1, 2009 - No refunds. "No-show" Exhibitors will receive no refund.

Do we have to register to be able to participate in particular sessions?Yes, only registered delegates to the congress are allowed access in the sessions.

How long does our booth description have to be?No more than 100 words.

Is the booth signage going to be trilingual?It will be as is submitted. If you wish it to be bilingual, you should provide us as such.

How many complimentary booth staff do we have included with our booth?You have five (5) booth staff registrations included with each 3m x 3m (10ft x10ft) space.

Do we have complimentary registration (full registration) to attend the event with our booth registration?No. However, a full conference pass can be purchased at $200 off the current rate offered on your registration category (applicable discount valid for one pass only). You will need to contact your Congress Exhibit coordinator in order to get the instructions on how to register to obtain the discount.

Does our booth staff get access to social events such as the Welcome Reception or the Closing Ceremony?The booth staff will have access to events that are taking place on the show floor such as Welcome Reception and coofee breaks as well as any activity being held in the Sponsor presentation area.

You were not able to find your answers? Secretariat of the 5th World Environmental Education Congress Secretariat - JPdL

Telephone: + 1-514-287-1070 ext. 235
Fax: + 1- 514-287-1248

Malling address:
1555 Peel St., Suite 500
Montréal, Quebec, H3A 3L8